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ZkTeco 
Top 5 Best Benefits of VOIP and IP Phone for Smart Communication
Today big companies or organizations have switched from landlines to VoIP (Voice over Internet Protocol) and IP phone. These new technologies are ahead in terms of call quality. They allow flexibility, lower costs, and better communications as opposed to traditional landlines.
What is VoIP? Phone? How does it even work? What is the difference between IP phone and VoIP and how does it stack against each other? In this article, we’ll go deep into these questions, provide the benefits, and assist you in determining with precision which one is best for your company and what’s suitable for personal use.
What is VoIP Phone?
VoIP (Voice over Internet Protocol) is a type of technology that makes use of internet connectivity to facilitate voice communications instead of traditional phone lines that operate via the use of a cable. This means that you can make calls from any location in the world as long as you have internet connectivity.
How Does VoIP Phone Work?
Voice over Internet Protocol takes voice signals and turns them into digital data packets and send them via internet. These packets are then reassembled at the receiving end. As a result, we get seamless communication.
In contrast to traditional phone systems depend on physical line, VoIP operates through broadband internet, giving you more flexibility and better communication and is cost effective.
Key Features of VoIP:
- Cost Effective: It reduces bills which in return will be cost effective, especially for international calls.
- Scalability: Users can be easily added or removed according to your requirements.
- Mobility: Calls can be made on any device, regardless of whether it’s a laptop, smartphone or tablet.
- Additional Features: Voicemail for email calling forwarding, conference calls auto-attendant, and many more.
What is an IP Phone?
An IP phone (Internet Protocol phone) is a device designed to function using VoIP technology. In contrast to regular phones that can be connected to internet via the Ethernet or Wi-Fi connection, meaning you don’t require any landline anymore.
Types of IP Phones
- Hard Phones: Physical devices that looks like traditional desk phones with advanced features.
- Softphones: Application which runs on software which enables to make calls using a computer or mobile device.
Advantages of IP Phones:
- High-quality audio with HD technology for voice.
- Easy integration with platforms for business communications like CRM software.
- More economical than the traditional system of PBX.
- Greater control over the management of calls and routing
Differences Between Voice over Internet Protocol Phone and Internet Protocol Phone
| Feature | VoIP Phone | IP Phone |
| Definition | A phone that operates internet-based calls | A device that connects to the internet for calls |
| Usage | Can be software-driven (softphone) or hardware-driven. | Primarily a hardware device |
| Connection | Operates through internet using apps or devices | Its Dependant through Ethernet or Wi-Fi connection |
| Mobility | Can be used anywhere that has internet connectivity. | Typically used in office or organizations |
| Cost | More affordable with flexible pricing plans | Its costly because of hardware investment |
How to Choose the Right IP Phone
If you’re thinking of switching to Internet Protocol or Voice over Internet Protocol phone Here are some key things to consider prior to making a decision:
- Business Needs
- Small-scale businesses could benefit by using cloud-based VOIP services that require the least hardware investments.
- Big companies may require sophisticated IP phone systems that incorporate call routing and analytics and integration capabilities.
- Call Volume & Features
- If you require advanced features like videoconferencing multi-line support, multi-line, or encryption of calls, selecting an IP phone that comes with these options is a benefit.
- If mobility is important to you opt for a VOIP solution that includes a softphone application.
- Budget Considerations
- VoIP services require an affordable monthly cost and requires a minimum hardware.
- IP phones could require a first investment, however, they have a high-quality voice and exclusive features.
- Internet Speed & Reliability
- Check to see if the internet is strong steady and reliable enough to allow VoIP calls.
- Make sure you invest on investing in QoS (Quality of Service) settings to prioritize voice traffic in order to ensure seamless communications
Setting Up a VoIP Phone System
Step 1: Choose a VoIP Service Provider
Choose a reliable provider that provides the features, prices, and support that satisfy your requirements. Popular providers include RingCentral and Microsoft Teams.
Step 2: Get the Right Equipment
You may need:
- VoIP-compatible phones (hardware IP phones or softphone applications).
- An internet with high speed (preferably fiber or cable internet).
- A router that has set QoS parameters that prioritize VoIP calls. Visit Costtocost.ae for the top routers for Dubai.
Step 3: Configure Your VoIP System
- Follow the instructions of the provider’s setup to sign up your devices. Follow the provider’s setup instructions to register your devices.
- Modify settings regarding voicemail, call forwarding, and auto-attendant.
- Check it out to confirm the quality of your calls and the stability.
Some of the popular IP Phones brand are Grandstream IP Phone, Yealink IP Phone, Cisco IP Phone, Avaya IP Phone available on Cost to Cost.
Best VoIP Phone and IP Phones for Office or Organization.
Yealink CP965 Conference Phone – 5 inch Touchscreen, Full-Duplex Technology for Business Meetings
Yealink MP56-SFB Microsoft Teams Phone – 7-Inch Touchscreen, Wi-Fi for Seamless Business Communication
Yealink SIP T43U IP Phone – Advanced Business Communication with HD Audio
Yealink SIP T58W Pro with camera Business VoIP Phone
Conclusion
Voice over Internet Protocol and Internet Protocol phone are the most advanced communications technology for telecom that provides businesses and consumers with a cost-effective versatile, flexible, feature-packed option to conventional phones. If you work from home or require a communications device to set up your office IP phone and VOIP are available to meet your requirements in communication.
FAQs
What's the distinction between VoIP and regular landline?
VoIP makes calls via the internet, while landlines are based on copper wiring. It is less expensive and comes with higher-end features, and lets users move more easily.
Can I make use of VoIP without being connected to an IP phone?
Absolutely! You can take advantage of VOIP services with software for your smartphone or computer So, you don’t require an actual IP phone.
Is VoIP a secure option?
Yes, provided that it is configured correctly. Select a VoIP service that comes with encryption as well as firewalls and authentication to ensure that your data is safe.
What speed on the internet will I require for Voice over IP?
You’ll need a reliable connection that has at a minimum 100 kbps for each call to get standard voice quality. If you are looking for HD voice, try at least 1Mbps or higher. Use a High speed router for reliable communication
Can I connect my current number for VoIP?
Most definitely, VoIP providers will allow you to keep your existing number.
